Keep Track of Data

One of the hardest things as a teacher is to keep track of all the data that is thrown your way. You have all of the math tests, science tests, text dependent questions, reading response, writing conferences… what did I miss? I bet I missed like ten different things, but you get the point. One of the things that I must have is a very well organized binder. I want to have all student’s information in one place. This is how my data binder was born.

There was several things that I needed to have in my binder. Some of them I did not take pictures of because it had too much important information on it.
1. Way to keep their Reading Running Records information on one page
2. Any informal Reading Running Records
3. Any test scores
4. A way to track their Report Card information (Math, Reading, and Writing)
5. Rainbow Words
6. Rainbow Math
7. Student Information
8. Transportation form (it’s a legal document in our county)
9. Any other pertinent data that shouldn’t go in the student portfolio.

This is the front cover of the binder. I bought this from 1st Grade is WienerFUL. One of the things that happened this year was that in the state of Florida, we don’t use CCSS. Unfortunately, I wasn’t able to utilize the entire pack, BUT it’s AMAZING!!

Once you open the binder, there is a list of all the students. I bought this from Office Depot and this is how I kept track of all the students. Each student has a tab and it is based on their letter (or number). 

 This is one of my favorite things in the binder. Before I have the students tabs (but after the label sheet). It is a master sheet that keeps ALL of my students information on their Reading Running Records {RRR}. This is every single student in my classroom. 

*How does this work? It’s really simple. You place the students name at the top of the page. On the left side, you will see the information from the RRR book, AND what is the mastery level. Then you will fill in each box under the student’s name and across from whatever they mastered. As you can see, some of them are in pink. The reason why they are in pink is because they mastered that specific section of the RRR. At the bottom of the page is the levels that the student currently reads at. I write the letter that they read on and then directly underneath the letter is the number that they answered the questions.
This is the individual student tracker page. I mark in this every time I work with the student and their RRR. I like to use this because then I have one for each individual student. As you can see there is a pink box which is for Trimester 1 and then the blue box is for the final trimester. On the left side I highlighted everything that was mastered. That way I don’t go back and repeat anything that he already mastered. As you can see this is helpful as well because you can see how much he progressed over the ENTIRE school year. The first two things filled in are the scores and dates when they walked into my classroom. 

***If you want to purchase this document, you can do so in my store for $2.00. It’s also a little different with nice borders and prettier font. Editable RRR is perfect for you!***

 This is not my product but I LOVE it! This is from Mrs. Jump’s Class. I used this document all the time. There were other things that were very helpful in this file. I used this informal record all of the time. I tried to complete one per day. It became my goal. Once I got really good at tracking the students I was able to bump it up to 2-3 a day. I did this about 2-3 weeks after their latest RRR. I highly recommend using this!
I doubt you will have this, but I wanted to show you how I kept track of the math scores. The  way that we do this is all through the computer. We enter in all of our data to show what questions the students answered incorrectly. Then We print out the form to show what questions were answered incorrectly. Then I am able to highlight the standards that the students did not master. Now when I go back and do a re-teach, I am able to hone in on the specific skill they need help with. I currently use this tracker to keep track of what needs to be retaught. Unfortunately, it’s only for first grade and it’s LAFS & MAFS from the state of Florida. I have been thinking that I will create a CCSS for K-5. You may have to give me time though…Sorry!!

This is what I use to track what I entered on the student’s report card. Each part of the report card is broken up by a specific benchmark which has 2 -3 standards in it.  I use the X or # to mark if the student mastered it or not. I use a bright purple highlighter to mark off which standards were not assessed. At the end of the year, I make a copy of the standards and send it home to the parents. I can show this during conferences and make notes on the page if I need to. I have one for Math, Reading, and Writing.

If you want a copy of this, just leave a comment below so I can email it to you.

The next part is from Jen Jones and it is called Rainbow Words. I love this!!! If you are working with kids on their sight words then you have to get this! I keep the tracker in their binder section and every Monday when I check sight words, I just open to their file for rainbow words and begin testing the students on their words.

 I know this is a super long post, but I appreciate you sticking around and reading all about my data binder! 

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